Service · Programmes
Pallet management for people who would rather think about something else
A fixed rate card, an agreed cadence, stock held against your forecast and one monthly report that tells your finance team and your sustainability team the same story.
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A RePallet Co. pallet management programme combines supply, buyback, removal and reporting into one contract with a fixed rate card. We hold stock against your forecast, run a scheduled swap cadence, and issue monthly reconciliation and circularity reporting.
Programmes suit operations moving above roughly 500 pallets a month. Most customers see per-unit costs fall 12–20% against ad-hoc buying, mostly by eliminating rush orders and empty freight legs.
What a programme actually includes
- 1
Forecast and rate card
An agreed monthly volume by footprint and grade, with pricing fixed for the term — usually twelve months with a lumber-index review clause.
- 2
Held inventory
We ring-fence stock in the yard against your forecast so a busy week does not become a stockout.
- 3
Scheduled swaps
Full trailers in, empties and cores out, on a cadence that matches your production rhythm.
- 4
Single reconciliation
One monthly statement nets supply against buyback. No per-load invoicing to chase.
- 5
Circularity reporting
Units, weights, reuse split and avoided CO₂e, tied to Pallet Passport batch references.
The parts are not exotic. The value is in the fact that one organisation owns all of them, so nobody ends up arguing about whether the shortage was a supply problem or a retrieval problem.
Where the savings come from
Programme pricing is lower than spot pricing, but the discount is the smaller half of the story. Most of the saving is operational and it does not show up on a pallet invoice at all.
| Line | Ad-hoc | On programme | Change |
|---|---|---|---|
| Average unit price, Grade A 48x40 | $11.40 | $9.60 | −16% |
| Rush orders per quarter | 4 – 7 | 0 – 1 | Largely eliminated |
| Empty freight legs | Common | Paired with core retrieval | −1 leg per swap |
| Core revenue recovered | Sporadic | Every swap | +$380 / month typical |
| Admin: invoices handled | ~26 / month | 1 / month | −96% |
| Stockout events | 3 – 5 / year | Target 0 | Contractual |
Multi-site and 3PL arrangements
Third-party logistics providers have a particular problem: the pallets belong to the client, the dock belongs to the 3PL, and nobody owns the reconciliation. We run split-billing programmes where supply is invoiced to the client and handling to the 3PL, with one shared report both parties can see.
- Per-site rate cards under one master agreement
- Split billing between the 3PL and the end client
- Site-level and roll-up reporting in the same statement
- Shared Pallet Passport references so both parties audit the same data
- Cross-docking between your sites where it saves a leg
If you run more than three Front Range sites, ask about consolidated routing — it is usually where the largest single saving hides.
Anatomy of a programme agreement
Our programme agreements run to about a page and a half. Anyone offering you thirty pages for a pallet supply arrangement is solving a different problem. These are the clauses that actually matter.
| Clause | Typical position | Why it exists |
|---|---|---|
| Term | 12 months | Long enough to price, short enough to leave |
| Forecast | Monthly, by footprint and grade | Drives held inventory and repair scheduling |
| Rate card | Fixed for the term | Removes spot-price volatility |
| Index review | At 6 months, against a lumber index | Protects both sides from a 2021-style spike |
| Held inventory | Agreed unit buffer | Prevents stockouts on a busy week |
| Over-run | Supplied at rate card where stock allows | No penalty for a good month |
| Cadence | Named days, named equipment | Lets your dock team plan |
| Reconciliation | Single monthly statement | Nets supply against buyback |
| Reporting | Batch records plus a monthly roll-up | For your own ESG reporting |
| Notice | 60 days either way | No auto-renewal traps |
Reporting you will actually read
A monthly statement that nobody opens is a cost, not a service. Ours is one page with four blocks, and each block exists because a customer asked for it.
Supply
Units delivered by footprint and grade, against forecast. Variance highlighted, with a note on why.
Retrieval
Cores collected, the grade mix they landed in, and what that says about how pallets are being handled at your end.
Financial
Supply invoiced, buyback credited, net position. One figure your finance team can post.
Circularity
Units kept in circulation, board feet recovered, CO₂e avoided, tonnage to landfill. Batch references for every line.
The failure mix, quarterly
Once a quarter we send the breakdown of how your returned pallets failed. It is diagnostic: a site returning 45% lead-board damage has a fork discipline problem; one returning 20% mould has a storage problem; one with a broad even spread is simply using pallets normally.
This costs us nothing and it occasionally costs us a repair job, because customers act on it. It is still the single most appreciated thing in the programme.
Multi-site, 3PL and split billing
Third-party logistics arrangements have a structural problem: the pallets belong to the client, the dock belongs to the 3PL, and the reconciliation belongs to nobody. Three patterns work.
- Client-billed, 3PL-handled. Supply and buyback invoice to the end client; handling and any on-site labour to the 3PL. One shared report both parties can see.
- 3PL-billed, client-recharged. Simplest where the 3PL already recharges packaging. We provide line-level detail so the recharge is defensible.
- Fully 3PL-owned. The 3PL holds the pallet pool as its own asset and charges per movement. Cleanest commercially, and it requires the 3PL to carry working capital.
- Per-site rate cards under one master agreement
- Site-level and roll-up reporting in the same statement
- Shared batch references so both parties audit identical data
- Cross-docking between your sites where it saves a leg
- Consolidated routing across three or more Front Range sites
If you run more than three sites along the Front Range, consolidated routing is usually where the largest single saving hides — and it is invisible unless somebody looks at the sites together.
Questions people actually ask
What volume do I need for a programme to make sense?
How long is the commitment?
What happens if I need more than my forecast?
Can a programme cover more than one footprint?
Do you handle pooled pallets within a programme?
What happens if we miss our forecast badly?
Can a programme cover multiple legal entities?
Do we have to use you for everything?
How quickly can a programme start?
What if our volumes are too small?
Let's keep your pallets in the loop
Whether you have 40 broken cores behind the dock or need 4,000 Grade A pallets a month, the conversation starts the same way.